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Pricing Blog (FR) Try with your tender
Try with your tender

All your documents, always up to date

Kbis, tax and social certificates, RC Pro, decennale, Qualibat certifications, team CVs (French business documents): everything is centralised in a single space. Doaken alerts you 30 days before each expiry and automatically injects the right documents into every submission package.

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30j
Alerts before expiry
0
Documents forgotten at submission
auto
Injection into every package
app.doaken.fr / Document Vault
Company Documents 4/6
Kbis Extract
Less than 3 months old
Valid
RIB
Bank details
Valid
URSSAF Certificate
Vigilance certificate
Expires in 12d
Tax Certificate
Tax compliance
Valid
Professional Liability
Professional liability insurance
Valid
Decennale Insurance
Ten-year liability insurance
Not uploaded

A vault that works for you

Centralise, monitor, and inject your administrative documents with no manual handling.

Centralised documents
KbisValid
Tax certificateValid
URSSAF certificateExpiring soon
RC ProValid
DecennaleExpired
Qualibat RGEValid
Expiry alerts
Decennale expired on 01/03/2026
URSSAF expires in 24 days
Kbis valid until 12/07/2026
Automatic injection
Ecole Jean Moulin - Lot 2 Structural
Gymnase Republique - Lot 4 HVAC
Mairie Villeurbanne - Lot 1 Demolition
College Pasteur - Lot 3 Timber Frame
30j
before expiry, alert sent
0 piece
forgotten at submission
auto
injection into every export

What is costing you contracts today

Scattered documents

The Kbis is in an email, the URSSAF certificate on the accountant's Drive, the decennale in a local folder. Nobody knows where the up-to-date versions are.

Expired documents on submission day

The tax certificate expired 10 days ago, nobody noticed. The submission is declared inadmissible without even being evaluated.

Time wasted gathering documents

With every new submission, the same cycle: track down each document, check dates, scan new versions. Hours wasted on every bid.

An administratively incomplete submission or one with an expired document is eliminated before the technical evaluation even begins. The vault is your safety net.
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What the vault changes for your team

Centralisation

All your documents in one single place. No more treasure hunts through emails, Drives, and local folders.

Alerts

Notification 30 days, 15 days, 7 days before each deadline. You never discover an expired document at the last minute again.

Auto-injection

Valid documents are automatically included in every submission ZIP export. Zero manual handling.

Compliance

Every submitted package is administratively complete. No more rejections for missing or expired documents.

Everything about the document vault

What documents can I store in the vault?
The vault accepts all administrative documents required for your tender submissions: Kbis (company registration extract), tax and social certificates, URSSAF certificates, RC Pro and decennale insurance (French professional and ten-year liability insurance), certifications (Qualibat, ISO, RGE), team CVs, project references, accreditations, and any other recurring document. Each document is categorised and its expiry date is tracked automatically.
How do expiry alerts work?
As soon as a document approaches its expiry date, you receive an alert 30 days before the deadline. If the document is not renewed, a reminder is sent at 15 days and then at 7 days. You never discover an expired document on submission day again.
How does automatic injection work?
When you prepare a submission package in Doaken, the required documents (Kbis, certificates, insurance) are automatically included in the final ZIP export. If a document is missing or expired, you are warned before finalising the package. No manual handling required.
Are my documents secure?
Documents are stored on encrypted infrastructure (AES-256), hosted in France. Only authorised members of your organisation have access. Every download and modification is logged in an audit trail.
Can I export my documents outside Doaken?
Yes. You can download each document individually or export your entire vault as a ZIP. Your data belongs to you, no lock-in.
Is the vault accessible to multiple users?
Yes. Every member of your team accesses the shared organisation vault. Documents are centralised: when a colleague updates a certificate, everyone benefits from the up-to-date version in their next submissions.

Discover how Doaken secures your submissions:

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Never again an expired document on submission day

Centralise your documents, receive alerts, let Doaken inject them into every submission. Automatically.

Request a demo